Tally.ERP 9 for Advertising Agency
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Sales Activity Management provides a hierarchical user management system where we can create a Teams,User and Work Profile and set access level and permissions to the user who are associated with the Datapoints.
Outstanding / Bills receivable Ledger Outstanding provide the report of outstanding to be received from the customer till date. It helps to check all the outstanding not yet cleared and can help the Sales executive to take continuous followup to clear the outstanding. Sales Mangers can evaluate the amount of accounts receivable outstanding with their sales activity towards the business to see the proportion of receivables to sales. It helps the sales rep to estimate and manage their average collection period. It provides general information about the number of days on average that customers take to pay invoices. Ledger Statement It’s financial report that provides Complete set of all the records or transaction passed for the customer on periodical basis. The Ledgers fetches the report of all the transaction passed for the customer on the particular date range from Tally.
Register all Activities done during sales process in all phases and keep a log of them for future reference.
Activity log enables reviewing of sales activities carried out by the Sales Executive on day to day basis. The activity Management keeps a record of all interactions or conversation made with customer a one place which can be easily accessible by all the other fellow sales representative or sales manager.
The Activity history displays all sales activities which can be viewed by other users enabling them to know exactly what happened, when these activities happened, and how much time was utilised to perform or to complete these activities.
Activity report with the use of extensive filtering capabilities allows you to filter the activities in form of Datapoint created, Opportunity created and Touch points.
Managing Opportunities gives sales reps complete visibility into each prospective sale and signals them about the major deals nearing completion along with effective and consistent sales process across their sales organisation.
This involves tracking of the sales cycle for a given opportunity from being a prospect to closing, marking it won or lost. The various phases of the opportunities can be defined as per companies sales process and then status of each opportunity can be changed as it progresses.
You can create the sales opportunity received after a sales and define the status of the opportunity closed, lost or Won. Each Opportunity may have multiple products / services and can create quotations from the various templates and the same can be sent to the customer via email.
Datapoints are Prospects / customers in Sales Activity Management. It provides detailed information of customer, different locations, sales activities, product purchased and Sales Information such as quotations, complete customer interaction history, including inbound outbound calls, onsite visits, meetings and demonstrations done with the customer. It provides complete visibility of activities done and also displays ledger statements and outstandings.
Tally.ERP 9 offers comprehensive features for monitoring and managing funds starting from financial budget estimates and approved budgets to accounting fund receipts to reporting of expenditure and generation of utilization certificates. Funds can be maintained project-wise, program-wise, funding agency-wise or any other dimensions like this. Fund Management covers recording of fund-wise accounting for receipt of funds, advance payments to below level offices/NGOs/contractors, expenditure accounting, refunds, interest accruals, other incomes, etc.
Flow of funds from Government of India/State Government to the State Departments/Missions to the district offices at lower levels and further to block level and still further down to implementing agencies level at villages can be accounted and tracked. Funds can be accounted and managed at each of these levels starting from State Offices, District Offices, Block Offices, Cluster Offices and implementing agencies/offices at village level. The reporting of expenditure can be established exactly in reverse direction of flow of funds.
Other than the Government, funds received from other organizations like World Bank, DFID, UNESCO, etc. can be tracked separately and reported accordingly. Tally.ERP 9 can be integrated with MIS applications or websites of the respective organization by supplying or updating the required information periodically.
Tally.ERP 9 has built-in advanced intelligence in analyzing project-wise information for quicker and effective decision making. Like all advances lying at each level can be analyzed with ageing analysis which helps in knowing the unspent balances lying at each level and direct them towards effective utilization.
Tally.ERP 9 helps in analyzing the past performance and progress of each project and helps in estimating realistic budget requirements for future years.
If the targeted physical progress is not achieved in spite of spending budgeted amount or if the amount spent is much lesser than the budget amount and the reported physical progress is much more than the estimated values. Tally.ERP 9 intelligence helps in identifying such discrepancies. It helps in analyzing whether the physical progress and financial progress are in proportionate with each other.
Tally.ERP 9 provides enhanced financial budget handling. It provides you with the facility to record estimated financial budgets and submit for approval. The approved financial budget can be recorded along with physical targets and tracked.
The financial progress reports help in monitoring the variance between the required periods by comparing actual expenditure with approved budgets. Along with approved financial budgets, physical targets can also be defined and compared accordingly. This will help in knowing the variance between physical targets and actual progress. It also helps in analyzing the actual physical progress achievement for the expenditure reported during the period. Tally.ERP 9 provides the information to monitor the expenditure nearing/reached 80% of the budgeted values in advance for better planning and seeking approvals for enhancement of budget and arrangement of funds to ensure smooth functioning of the activity/project.
Tally.ERP 9 helps in having total control of the project-wise funds and activity-wise expenditure up to date.
Tally.ERP 9 with its extensive reporting offers full visibility starting from inception of the project, the funds received, disbursed as advances, activity-wise amount spent and carry forwarded for across multiple financial periods and the available balance.
It provides project-wise information of funds lying at various locations in the form of cash, advances and fixed assets. Bank interest earned on bank balances or deposits can be tracked and maintained project-wise.
It provides an integrated environment for tracking the project-wise unspent grants, cash and bank balances, deposits, fixed assets, activity-wise expenditure and accrued interest. Financial progress, statement of expenditure, statement of program-wise unspent balances, balance sheet with annexure, income and expenditure a/c and receipts and payments give total control and full visibility.
Simply create, print & email a quotation from the system. An approved quote will become a Job with the finalized rate. Also entering the estimated cost will give you the estimated profit for the quote.
Multiple invoices can be generated for the job to Customers, Agents etc. The invoices can be generated directly from the Job, which would save time on data entry. Invoices can be generated in multiple currencies. An authorization process for the invoice before it is finalized & sent to customer. The invoice can be directly emailed from the system.
Collection & Outstanding Management Complete control on outstanding with due dates & ageing analysis. Keep track of customer wise, Job wise outstanding & payment performance Document Storing & Archival System
Manage to store multiple documents related to a job/Shipment (like Purchase order, packing list, certificate of origin etc.) at one place. The system allows users to attach files of any format to Shipment, transactions. The same can be retrieved when necessary & emailed directly from the system to other users or the party. Work Flow, User Level Security & Cont
Permission can be assigned at user level for creation/alteration/printing of specific transaction. Only Authorized user can view permitted reports. Define Roles & their permission & assign users to roles. User Level Security & Controls
Generate various documents related to shipment like Cargo Arrival Advice (CAA), Cargo Arrival Notice (CAN), Delivery Order (DO), and Draft & Final HBL Printing.
Freight Zone maintains updated Job sheet containing the estimated & actual cost/expenses & estimated & actual income. The same can be monitored & tracked. The system calculate the expected profit for the shipment, and later on, compare it to the shipment’s actual profit, thus helping you manage and improve your business. Estimated cost can be entered in the Quotation or Job & final cost shall be calculated as per actual transactions. The Job sheet provides detailed analysis from profit/loss generated from the Shipments, comparing estimated to actual profits. Profit & loss can be tracked per each service item.
Freight Forwarding Software is completely integrated to Tally Financial Accounting, Payroll, Banking, Statutory Compliances
SMS module acts as a very important feature as it provides acknowledgement for the fees receipt, intimation over the fees overdue and attendance of the students, which are very useful for the parents as well as the institutions. It can also be used for campaigns using bulk messaging.
Tally.ERP 9 delivers integrated payroll software which is completely rewritten to provide all the necessary payroll compliances including Income Tax, PF and ESIC. It can track the database, contract period and attendance of the teaching and non-teaching staff.
Library makes up a very important aspect of educational institution resulting in great importance of its management which gets simplified by the Library Management System as everything i.e. book title, category, author, year of publication, etc. can be recorded and a bar code printed on the book with a serial number. The module is very effective as books issued, to be received and lost/damaged can be tracked, resulting in avoiding losses.
Transportation Management which has been incorporated under the ERP for educational institution helps to ease the tedious job of fees booking as per the routes defined with the pick-up and drop-down points as specified per student.
Exams and result management, an integral part of Educational ERP comphensive as ERP for school, ERP college, ERP for university, coaching classes and play schools help in managing individual and group subject marks based on specific board standards classified individual and class wise. It is efficient to generate reports analyzing the results based on class, subject, student and division.
ERP for Educational Institution acts as an accounts software for schools, colleges, universities, coaching classes and kinder gardens. Fees Management System acts as a strong tool as it can define fees per student based on their standard and category they belong to. It can print receipts and give details of the outstandings per student, class wise.
The fees management system is efficient to generate reports based on daily and monthly collections, segregating it component and standard wise. Definition of Student Fees template is also provisioned. (Individual as well as for entire class/ standard/ category wise).
Education Institute module eases the tedious job of maintaining students profile. The School Mangement ERP / College ERP system generates reports based on class, subject, division, caste, etc. and gives additional usage of getting I-Cards, students’ declaration, bona fide certificate and leaving certificates printed.
Pre-admission process is the most hectic process which can be made easy with ERP for Educational Institution. Catering as a school ERP / college ERP system in India, it reduces the hectic job of maintaining physical documentation as the process can be simplified by documents being scanned and attached in the software itself.
Tally.ERP 9 deliverers & maintains most of the statutory compliance need of companies in India. Antraweb does not make any changes or modification in the statutory functionalities provided by Tally.
India has a well developed tax structure with a three-tier federal structure, comprising the Union Government, the State Government and Urban/Rural Local Bodies. The power to levy taxes and duties is distributed among the three tiers of Governments, in accordance with the provisions of the Indian Constitution
Direct Taxes • TDS, TCS, FBT
Indirect Taxes • VAT, CST, Manufacturing Excise, Trading Excise, Service Tax
Payroll Statutory Reports • Employees Provident Fund, ESI, Profession Tax Computation & Report
Tally.ERP 9 delivers integrated Payroll software which is completely rewritten to provide all the necessary Payroll Compliances. The software is capable of handling simple Pay slip generation in five easy steps to complex associated processes – including handling Loans and Advances, Salary revision and Arrear calculation, Deductions and ad-hoc payments etc.
Tally.ERP 9 Payroll module also covers a wide gamut of Benefits of using Tally.ERP 9 Payroll functions such as:
Benefits of using Tally.ERP 9 Payroll:
eSUITE ERP allows to create user & allocate access rights for different functional areas (say stores, accounts etc) & of different levels (store keeper, Manager etc). Each user can be restricted or Allowed to create, verify, Authorize, Alter, print, email etc a particular type of transaction. Authorization of transaction Can be allowed based on transaction value eg. Purchase officer can authorize a purchase order below USD 10000 while any amount above that can be authorized by Purchase Manager.
The implementation of an ERP system is also an opportunity to implement improved controls & security. Not just to address the type of risks mentioned above but also to improve efficiency of your business processes, quality of the information in your database, etc.
Controls are provided to avoid any manual or intentional error. Also it ascertain, company policies with respect to areas like credit i.e. Some company may want not to dispatch goods to customers exceeding its credit limit & a stricter company may not even accept orders too.
With Tally as framework, decide on any type of architecture: Centralized, Decentralized or Hybrid. The design depends on the number of locations, distance, connectivity, trained manpower availability etc. In any case, the solution takes in to consideration even poor connectivity between locations & head office & data availability through regular synchronization of data. It is possible to maintain complete security & control at remotest of location.
Organization with good server at head office & high bandwidth connectivity may opt for centralized database. It is even possible to migrate from one architecture to another without much efforts, provided it is anticipated which designing the system.
The Accounting and finance team can play an active and valuable role in management and day-to-day operations. Flexible account structure and seamless integration with all business operations provide easy access to the financial effects of operations. Automated accounting entries eliminate errors and save time for reviewing, analyzing and acting on financial information.
The account & Finance module provides Complete Book Keeping, Registers & Statement of Accounts, General Ledger, Credit Control, Accounts Receivables & Payable, Flexible Voucher Numbering, Flexible Classifications of Accounts Heads, Bird’s Eye View / Drill Down Display, Date Based Reporting, Voucher & Cheque Printing, Columnar Report, Bank Reconciliation, Multi Currency, Multiple financial year, Comparison of data, Post dated Vouchers, User defined Vouchers, Sales and Purchase Extracts, Daily Balances & Transactions Value, Cash Flows, Interest Calculations, Percentage Based Reporting and many more features.
A complete integrated system, the eSUITE shall help you to:
The success of any organization depends on the customer satisfaction. The sales & dispatch system automates the entire process from order to Cash, improve efficiency, implement credit policy, speed up turn around time & throws up most critical MIS needed for further sales strategy & planning. Analyze the performance of a customer over a period and across multiple items or of an item across multiple customers. The sales & dispatch system integration with other departments like production & finance ensures delivery of products & services to the customer on time. The sales team is aware about the current status of the order & what to expect in near future. The integrated solution sees that the production happens on time or inform the sales team in case of delay & the finance team can know what to expect as revenue.
See the entire history of customer, cost estimation of the product based on standard price or the last purchase price of raw material, before quoting to your customer. Generate packing list, invoice & all relevant documents required for exports.
The sales order booking can be extended to the on-field sales force on their mobile to increase their productivity.
eSUITE tracks all material movement across the factory gate based on due purchase orders or Sales Orders, as its stringent Control permit only authorized materials/ goods to be brought in & send out of the Factory premises.
The system enhances the security check, links the same with weigh bridge control, ensure net weight reconciliation to receipts or dispatches.
System notifies the arrival of materials to purchase/ Stores by SMS to confirm /makes arrangement for receipts.
eSUITE also issues visitor’s passes keep historical record of visitors.
eSUITE when configured for Contract /Job Manufacturing considers each job as a project, works out Material Requirement plan for the JOB, Cost Estimation, Tracks & Controls Procurement based on Job requirement, Maintain Job-wise Inventories and Reports consumption variances.
The eSUITE Provides a job-wise profitability reports vis-à-vis the job estimation to detailed analysis of the management.
The system ensures complete control over the project by providing Project-wise Inventories, Running Bills, consumption variance & Project-wise profitability.
eSUITE shall help you optimize your production & keep a firm control on your Inventory which will give you a clear edge over your competitors.
Our end-to-end solution provides you inventory control system with the necessary capabilities to reduce inventory levels, enhance manufacturing processes, and increase visibility across your Made-to-Stock business process. The system can also ensure improved supply chain visibility and collaboration. The system can be deployed across multiple factory units & can be accessed real-time for accurate data. This will improve decision-making and meet customer demands, quickly and effectively.
The System is very effective in high volume multi product daily sales where it is essential to plan production & procurement dynamically.
In the highly Competitive Global Market, Assured Quality is the word of excellence that counts above all sales efforts. Assured Quality is the outcome of stringent discipline across the Business Process, Provided by eSUITE, achieved by Quality control on all inputs, Process level testing, Production Level testing & Quality Confirmative test on dispatches etc.
eSUITE ERP allows you to define product quality parameters & set standards for each Item. It covers Product Inspection & testing on both Input & Output Material. The quality Controller observations are entered in the Quality module for each material receipts and later used as key criterion in Vendor evaluation.
All Goods Produced Passes through the Quality Approval cycle before they are packed, and yet passes the confirmatory test before made available for dispatching it to the Customers. The quality Assurance department records the quality/grades of each batch as per the a parameters planned. This quality information is used for printing “Certificate of Quality” during sales of goods.
Define quality parameters for all input & output stock Items as per quality plans Quality Control dept inspects & tests material received from Vendor before it is available for production
Quality reports annexed to Material receipt Note & can be retrieved for further analysis
Vendors performance can be evaluated based on quality, time adherence & grievances redressal
Finished Goods are queued for testing before being packed
Allows Label Printing
Test Reports are made for every batch of produced Goods
Certificate of Quality is printed from test reports & can be produced on customer demand
Material Requirement Plan, an integral part of eSUITE works out Production and Purchase Requirement based on Bill of Materials of Finished & Semi finished Goods, with due consideration to pending purchase orders, Cycle stocks, Minimum stocks.
User Defined settings for selecting One Sales Order/ Job order, Orders to be executed during selected period, All pending Sales/ Job orders/ Sales Plans, and keys for inclusion/ exclusion of stocks provides accurate results.
Cost Estimation is the key for decisions & ensures no cash loss situations, whereas the Missing Item report is most pivotal in chasing / initiating urgent procurement.
Work out the production and purchase requirement based on sales orders/Job Orders/sales plans, pending purchase orders, minimum stocks, Reorder level etc. worked with the Bill of Materials for finished Goods and semi finished goods. Adaptable to Continuous Production, Batch Production & Job processing units Reserve Stock & exclude it during MRP computation